*Closed* Job vacancy: EMBRC-ERIC Administrative Assistant | EMBRC

*Closed* Job vacancy: EMBRC-ERIC Administrative Assistant


*Closed* Job vacancy: EMBRC-ERIC Administrative Assistant

*Closed* Job Vacancy:  EMBRC-ERIC Administrative Assistant 


Job Title

EMBRC-ERIC Administrative Assistant



The EMBRC-ERIC Administrative Assistant provides expert administrative services for the EMBRC-ERIC Secretariat and the EMBRC-ERIC Executive Director.



Full Time, two-years contract of employment, renewable. 


Service Group

EMBRC-ERIC Secretariat 



EMBRC-ERIC Headquarters, 4 Place Jussieu, Paris, France, c/o Sorbonne Université, Paris 6.


Working Language 

The working languages are both French and English.


Brief Description of the EMBRC

The European Marine Biological Resource Centre (EMBRC-ERIC) is a distributed pan-European research infrastructure that aims to provide a strategic delivery mechanism for excellent and large-scale marine science in Europe. With its services, EMBRC-ERIC will support both fundamental and applied research, based on marine bioresources and marine ecosystems. The EMBRC-ERIC is centrally managed by the EMBRC-ERIC Executive Director, with the support of the EMBRC-ERIC Secretariat, based at the Paris Headquarters, hosted by Sorbonne Université - Paris VI, Campus of Jussieu.For further information:  

·       the EMBRC-ERIC Business Plan, update 2017 is available at:http://bit.ly/2tjQQ7n

·      the EMBRC-ERIC website:http://www.embrc.eu


Main Activities

Reception and maintenance of EMBRC-ERIC Headquarters

Welcome and inform the staff and users of the structure;

Keep the premises (offices and small reception area) supplied and operating;

Ensure the proper functioning of HQ devices (printer, communication tools, etc.);

Process incoming and outgoing mail;

Support the organization of EMBRC-ERIC or working groups meetings;


Secretariat Staff Support

Support the mission planning and expense refund of the Secretariat Staff; 

Support the Executive Director and assist with her agenda, her travels and her meetings;

Support the organization of EMBRC-ERIC events at the Headquarters and outside.


Process administrative information and files, verify their compliance, proceed with the meticulous archiving of files and systematically inform the Executive Director about the status of files;

Follow the accounting of expenses, including requests for payments and invoices, service-made notification, issuance of payments to suppliers, and integration of data in administration software (Smartdata, SIFAC);

Provide information for reporting purposes, in connection with EMBRC-ERIC Financial Administration Officer, and Accountant. 


Essential Skills

Proven excellent organizational skills;

Expert application of secretarial techniques;

Expert use of MS Office;

Able to deal effectively with multiple tasks and changing tasks and schedules;

Comprehension and written and oral expression in English of minimum level "B2";

Method, rigor, efficiency, quality and precision in the organization of work.

Accustomed to a multi-cultural environment, and to working with a high-degree of transparency and in close interaction with colleagues; 


Desired Skills and Competences 

Minimum three years in a similar role; 

Experience of administrative software in either public or private organizations;

Experience of event management;

Experience of international contexts;

Paralegal Skills.


Special Personal Attributes required for the Position

Responsive, flexible, perseverant and at ease in interpersonal relations;

Loyal, Reliable and Discrete personality;

Candidate must have interest in being part of a team and collaboratively working to build the EMBRC-ERIC;

Availability to occasionally work beyond normal hours and travel.



Competitive salary, commensurate to titles and experience (indicative net salary 20-24K€ per year). A benefit package will be offered, including health insurance and public transportation subsidy. 



2-years contract with 6-month probation and possibility of renewal;

Overtime may be required to meet activity deadlines;

EMBRC-ERIC is an equal-opportunity employer, actively supporting the development of their staff.



Prepare your application as one single PDF document, in English, containing a copy of your CV and the name of two references, with a short cover letter explaining your interest in this position and how you could contribute. Enclose this document in an email message, with subject: “EMBRC Administrative Assistant”; addressed to: <secretariat@embrc.eu>.

Applications will be accepted until the 24th of August 2018. The position will start on the 1stof October 2018.

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