Join the EMBRC team

Interesting in joining the EMBRC team? See below for open positions at the headquarters in Paris. Select positions at EMBRC ‘nodes’ (ie country members) may also be listed, as relevant.

EMBRC-ERIC Financial & Administrative Assistant
Full-time
18 Mar 2021
Paris, France

Purpose

The EMBRC-ERIC Financial & Administrative Assistant provides expert financial & administrative services for the EMBRC-ERIC Secretariat and the EMBRC-ERIC Executive Director.

Contract

Full Time, permanent contract of employment.

Service Group

EMBRC-ERIC Secretariat Location EMBRC-ERIC Headquarters, 4 Place Jussieu, Paris, France, Sorbonne Université, Paris 5.

Working Language

Fluency in English; knowledge of French will be desirable.

Brief Description of EMBRC

The European Marine Biological Resource Centre (EMBRC-ERIC) is a distributed pan-European research infrastructure that aims to provide a strategic delivery mechanism for excellent and large-scale marine science in Europe. With its services, EMBRC-ERIC will support both fundamental and applied research, based on marine bioresources and marine ecosystems. EMBRC-ERIC is centrally managed by the EMBRC-ERIC Executive Director, with the support of the EMBRC-ERIC Secretariat, based at the Paris Headquarters, hosted by Sorbonne Université, Campus of Jussieu.

For further information, see:

Main Activities

Reception and maintenance of EMBRC-ERIC Headquarters

  • Welcome and inform the staff and users of the structure;
  • Keep the premises (offices and small reception area) supplied and operating;
  • Ensure the proper functioning of HQ devices (printer, communication tools, etc.);
  • Process incoming and outgoing mail;
  • Support the organization of EMBRC-ERIC or working groups meetings. 

Secretariat Staff Support

  • Support the mission planning and expense refund of the Secretariat Staff;
  • Support the Executive Director & CFAO and assist with their agendas, their travels and theirs meetings;
  • Support the organization of EMBRC-ERIC events at the Headquarters and outside;
  • Maintain the centralised file storage (Dropbox) and archiving;
  • Maintenance and management of all software packages for the EMBRC-HQ team.

Finance & Administration

  • Process financial & administrative information and files, verify their compliance, proceed with the meticulous archiving of files and systematically inform the CFAO about the status of files;
  • Follow the accounting of expenses, including requests for payments and invoices, service-made notification, issuance of payments to suppliers;
  • Provide information for reporting purposes, in connection with EMBRC-ERIC Chief Financial & Administration Officer, and Accountant.

Essential Skills

  • Proven excellent organisational skills;
  • Expert application of secretarial techniques;
  • Expert use of MS Office;
  • Able to deal effectively with multiple tasks and changing tasks and schedules;
  • Excellent comprehension and written and oral expression in English (essential) and in French (desirable);
  • Accustomed to a multi-cultural environment, and to working with a high-degree of transparency and in close interaction with colleagues;
  • Method, rigor, efficiency, quality and precision in the organization of work.

Desired Skills and Competences

  • Minimum three years in a similar role;
  • Experience of administrative software in either public or private organisations;
  • Experience of event management;
  • Experience of international contexts;
  • Paralegal Skills are advantageous.

Special Personal Attributes required for the Position 

  • Responsive, flexible, perseverant and at ease in interpersonal relations;
  • Loyal and reliable personality;
  • Candidate must have interest in being part of a team and collaboratively working to build the EMBRC-ERIC;
  • Availability to occasionally work beyond normal hours and travel.

Compensation

Competitive salary, commensurate to titles and experience. A benefit package will be offered, including health insurance, public transportation subsidy and meal vouchers.

Conditions

Permanent contract of employment with 1-month probation and possibility of renewal; 
Overtime may be required to meet activity deadlines;
EMBRC-ERIC is an equal-opportunity employer, actively supporting the development of their staff.

Application

Prepare your application as one single PDF document, in English, containing a copy of your CV and the name of two references, with a short cover letter explaining your interest in this position and how you could contribute. Enclose this document in an email message, with subject: “EMBRC Financial & Administrative Assistant”; addressed to: <secretariat@embrc.eu>.

Applications will be accepted until the 18th of March 2021. The position will start as soon as possible.